Vision Board Party Checklist: A Step-By-Step Guide

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Planning a successful vision board party can feel like a daunting task, especially if you are new to party planning. But don’t let this discourage you! With the right planning and preparation, your vision board workshop or party can be a huge success!

In this post, you will find a step-by-step vision board party checklist that you can use to help you every step of the way! Use it to organize the very best vision board party that will leave your guests feeling inspired, motivated, and ready to reach for their dreams!

Tip! For extra help, check out our guide: How To Plan & Host A Vision Board Workshop Or Party – The Ultimate Guide

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Pre-Party Planning (1-2 weeks before your event)

  • Prepare a budget: While you might have a rough idea of your budget, it can be helpful to create a more detailed budget and track your expenses as you plan the event.
  • Arrange a guest speaker: If you would like a guest speaker at your event then you should try to book them at least two weeks in advance. Check whether they will need any special audio-visual equipment for their presentations.
  • Set a date and time: Schedule a date and time that works for you and your guests.
  • Choose a venue: Decide on a suitable venue for your event. This could be a private home, community center, or even a rented event space. You will need to think about the size of the space and the number of guests to make sure that everyone has enough room to work comfortably on their vision boards.
  • Photography: If you are hosting a formal event, you may want to consider hiring a professional photographer. Otherwise, you can encourage your guests to take photos which can be shared afterward.
  • Create a guest list: Decide who to invite and send out invitations (paper or digital).
  • Prepare a schedule or agenda: If you are having a more formal event with guest speakers, it is helpful to prepare a clear schedule or agenda to help keep things on track.
  • Choose a theme or focus area: Decide on a theme for your vision board party, if any (e.g., New Year’s resolutions, health and wellness, goal setting, relationships, financial abundance, etc).

Need help choosing a theme then check out 17+ Awesome Vision Board Party Ideas & Themes To Inspire!

  • Send out invites: Send out invitations to your guests as soon as you have your date and venue confirmed. Set a date for RSVPs so that you have a good idea of the number of people who will be attending.
  • Signage and directions: If guests are unfamiliar with the venue, be sure to include clear directions with your invites. Will you need special signage for your venue such as a welcome board?
  • Encourage guests to bring their own materials: Allow guests to bring personal items, such as photos or meaningful objects, to incorporate into their vision boards.
  • Plan activities: Depending on what your theme is and who will be attending, you might want to consider adding extra activities such as guided meditations, journaling exercises, or group discussions, to enhance the experience.

If you would like to add journaling exercises to your itinerary then don’t forget to check out our free journal prompt library.

  • Prepare a playlist: Create a playlist of inspiring, positive, and uplifting music to play at your event. You can also ask your guests to send you their favorite songs to add to the playlist for a more personal touch.
  • Buy vision board supplies: Organise everything your guests will need to create their vision boards. These can include:
    • Vision board poster boards or cardboard sheets
    • Magazines (various topics and styles)
    • Scissors
    • Glue sticks
    • Tape
    • Markers or colored pens
    • Stickers or other embellishments
    • Have a selection of inspirational quotes, affirmations, or motivational messages available for people to use
    • Any other materials that fit your theme
  • Plan refreshments: Decide on snacks and drinks that will keep your guests energized and focused. Finger foods are a great option if guests will be chatting and networking while they snack. Confirm whether there is anyone in the group who might have dietary preferences.

Need help deciding on food options for your party? Check out our article with an assortment of vision board party food ideas.

  • Servers: Depending on the size of your event you may want to consider hiring people to help you with the event setup, serving of food and drinks, and cleaning up afterward.
  • Arrange any extras you may need: Will you need extra crockery, cutlery, chairs, tables, etc?
  • Prepare welcome packs or gifts: If you would like to you can create welcome packs or gifts to give to your guest. Include anything that will make your party that much more special and memorable. For example, if you are hosting a vision board party for new moms then you can create pamper pack welcome gifts.
  • Prepare examples: Create a few sample vision boards to inspire your guests and give them some ideas on how to lay out their boards.
  • Prepare pintables: If you would like to give your guests things like ready-made quotes or affirmations to add to their boards then you can begin preparing these now.
  • Prepare a Contingency Plan: It is always a good idea to have a contingency plan in place in case something unexpected happens such as bad weather, cancellations, or technical hiccups.

Party Preparation (1-2 days before your event)

  • Confirm guest list: If you would like to you can get in touch with your guests to remind them about the event and to confirm that they will still be attending.
  • Confirm guest speakers and photographer: Touch base with your guest speakers and photographer to check that everything is still on track.
  • Set up the space: Arrange the room you have chosen to accommodate your guests comfortably making sure you have enough tables, chairs, and adequate lighting.
  • Confirm food & refreshments: Make sure everything is on track as far as food and refreshments are concerned.
  • Organize supplies: Lay out the vision board supplies and materials in an organized way so that everyone can reach the things they will need.
  • Set up any audio/visual equipment: If you will be playing music, showing a video, or giving a presentation then you will need to set up any speakers, projectors, etc that you might need.
  • Set up a printing station: If you would like to you could set up a printing station where guests can print out photos, quotes, affirmations, etc.

Morning Preparation & Final Touches (1-2 Hours Before Guests Arrive)

  • Prepare refreshments: Set out snacks and drinks that will keep your guests energized and focused throughout the party.
  • Check your playlist: Check that your music is ready to go!
  • Fresh flowers or plants: Add a touch of nature with fresh flowers or plants to create a calming and inspiring environment.
  • Turn on your printing station and audio-visual equipment: Do a final check on your equipment to make sure it is working correctly.
  • Welcome station: Set up a welcome station where guests can leave their jackets, coats, and bags.
  • Final tidy-up: Do a quick tidying of the space to ensure everything is in order and ready for your guests.

Party Time!

  • Welcome your guests: Greet your guests as they arrive, introduce yourself, and also introduce each person to the group.
  • Introduction: Explain the purpose of the vision board party and what you hope will be achieved (visit this article for some common questions about vision boards)
  • Activities: If you have planned any other activities such as guided meditations, yoga, games, goal setting, or journaling exercises, you can do these now.
  • Vision board creation: Time for guests to get creative and make their vision boards!
  • Encourage sharing: Allow time for guests to share their vision boards and discuss their intentions and goals.
  • Take photos: Capture memories by taking photos of the vision boards and the guests.
  • Encourage socializing and networking: At the end of the event, it is a great idea to allow time for socializing and networking. I’ve found that giving people time to chat and get to know each other better is an awesome way to build friendships and contacts.
  • Accountability partners: It’s a great idea to ask your guests if they would like to have an accountability partner to help them stay on track as they work towards their goals. People often love this idea and it’s a great way to build long-lasting friendships.


  • Follow up: Send a thank-you note or email to your guests thanking them for attending your event. Encourage them to share.
  • Share photos: Post photos from the event on social media or a private group.
  • Feedback: If you hosted a professional event or an event for work, ask your guests for feedback and references.
  • Ongoing support and networking: Consider creating a private online group or forum where guests can stay in touch and continue supporting each other.

Vision Board Party Checklist PDF

I’ve put together a comprehensive checklist to help you plan and execute a fun and successful vision board party. I’ve tried to include everything from the initial planning stages to the final setup. It includes:

  • A workflow to help you stay on track and ensure a smooth party flow
  • Detailed checklists for food, drinks, supplies, and miscellaneous items
  • Space for notes and customization to fit your unique party style

I hope that this checklist will give you the confidence and clarity you need to host an unforgettable vision board party! If you think that I’ve missed anything on the checklist, please let me know in the comments section below!

Final Thoughts

Hosting a vision board party can be a fun and empowering way to connect with people both as friends and in a professional way. By following this comprehensive vision board party checklist, I hope you will be well on your way to creating a memorable and inspiring experience for your guests!

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